![]() You want to make it easy for people to find. No one wants to have to read the whole document to figure out what it’s about.Īlso consider the name you give to the document when it’s saved. People attend numerous meetings, so making the name of the meeting clear helps to deliver a better experience. Your ‘What’ or the heading should allow the individual reading your meeting minutes to check at a glance that they’re looking at the correct document. Addressing these elements allows you to set the scene and provides immediate context to the document, which is helpful to those who were present and those who were unable to attend. The ‘who, what, when’ mantra is particularly useful to apply when creating meeting minutes. Organise your meeting minute template into sectionsĭeciding on key sections to organise your meetings by can be incredibly beneficial. By working the template into your processes you’ll set expectations around meetings and increase their productivity. Introducing a template assists in instilling a good discipline of taking meeting notes. A template will give you and your organisation a level of consistency, making it easier for people to step in and be the minute taker, as well as ensuring everyone receives a high-quality summary of the meeting itself. What you deem as important may differ from your colleague’s viewpoint and you may choose a different format and style. However, people tend to have their own style when it comes to taking notes. This reality occurs partly due to the fact that most people don’t relish the thought of the task and it seems only fair to take it in turns. Many organisations rotate who takes notes in a meeting. The template is ideal for any type of meeting, both formal and informal.īasic Meeting Minute Template The benefits of using a template You can download the template below, see a completed example and learn how to use each section and what you should capture. ![]() Our template is the culmination of years of experience supporting organisations to capture key details and actions from their meetings. Take Note has been assisting a variety of businesses and professionals with the creation of effective meeting minute templates. Doing so in a template format will ensure the necessary information is recorded, consistency is delivered across your meetings and a clear document is created for easy review. Utilising and preparing meeting minutes is a sure-fire way to help you and your team stay organised and on track. Providing a concise document that details all the essential information, such as key takeaways, in an easy-to-read format continues to be invaluable today. Meeting minutes aren’t a new concept, and they’ve been used by professionals for decades to provide a summarised overview of meetings that take place. Meeting meetings help ensure your meetings are productive by having a clearly defined purpose, a planned agenda and delivering an accurate record of events to drive actions. A lot of time can be wasted if your meetings aren’t well organised and actions aren’t followed up on. Today’s p rofessionals spend an average of 21.5 hours in meetings a week, over half of the standard 40-hour work week.
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